Administrative Assistant  (Full Time)
Location: Windsor, CT
Department: Administrative
Date Posted: January 03, 2025

Provide administrative and clerical support to Program Manager(s) in charge of clinic and/or teams at a site. Assist Program Manager in all aspects of job as needed.

Essential Job Functions

1. Organize, compose, and produce letters, memoranda, reports, and other documents, through the use of computer programs, ensuring grammar, spelling, and punctuation are correct. Compose some routine correspondence or reports independently.
2. Collect program data and maintain data base system; may be required to sort, provide basic analysis, and report data for internal and/or external usage.
3. Maintain calendars and schedule appointments and meetings.
4. Take minutes at designated meetings; prepare and distribute as appropriate.
5. Receive and screen clinic telephone communications.
6. Schedule consumer appointments with psychiatrists, nurses, and other clinical staff. Collect copays if applicable. Input and extract data from the appointment scheduling system.
7. Coordinate, file, maintain, and update consumer medical records and related data. With all consumer information, take proactive steps to ensure accuracy of records and confidentiality.
8. Respond to requests for information, ensuring all paperwork is properly executed, and consumer confidentiality is protected.
9. Maintain other filing systems, databases, and perform data retrieval.
10. Sort and distribute incoming mail, and prepare outgoing mail.
11. In Program Manager's absence, provide for coordination of clinic needs and program. Perform a variety of administrative duties in order to ensure the smooth running of the clinic.
12. Perform other duties as assigned, based on individual site needs.

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