Proposal Coordinator (Full-Time)
Be a part of a growing design firm with the opportunity to make a difference in peoples’ lives through thoughtful design. BA is an architecture and interior design firm that is a leader in healthcare, life sciences, workplace, and early learning facilities. We provide architecture and interior design services from thriving offices in Boulder, Charlotte, Dallas, Irvine, Los Angeles, Phoenix, Sacramento, Seattle, and San Francisco.
We are in the market for an experienced Proposal Coordinator with excellent writing, organizational, coordination, and communication skills to primarily support the RFQ and RFP (“RFx”) process and supporting the fast-paced workflow within the marketing team as needed.
This position will bring energy and enthusiasm to a high-performing, supportive team of marketing, business development staff, and graphic designers responsible for securing healthcare design projects all over the country. The Proposal Coordinator will work with various individuals from architectural staff to other departments within the firm to outside engineers and contractors—while supporting the marketing team with proposals, qualification packages, award submittals, resumes, presentations, and background work in data collection/management.
Duties & Responsibilities:
* Have prior A/E/C marketing experience OR have strong demonstrable document design background using Adobe InDesign.
* Have a knack/discerning eye for visual page layout, graphic design, and photography.
* Coordinate RFx responses from initial lead tracking through deliverable development and production.
* Use proposal management tools such as responsibility matrices, regular standup meetings, and a semi-formal draft revision system.
* Be able to produce any proposals requiring print deliverables from our Boulder Office using slightly advanced printing, cutting, and binding processes (training will be provided).
* Participate in internal debriefs, archive proposal files, and update project data in our database (Deltek Vantagepoint).
* Update and maintain inventory of marketing resources and collateral including resumes, project profiles, uploading and tagging photos, floorplans, and graphics to internal data asset management hub.
* Share news and updates within the firm and be an active presence on the intranet.
Required Experience:
* 1-3 years’ experience in A/E/C marketing OR experience crafting proposals or other business documents in InDesign.
* Competency using Adobe Creative Suite, including InDesign, Photoshop, Illustrator, and Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, OneDrive).
Preferred Experience:
* Familiarity with information management systems such as Deltek Vantagepoint (or similar).
* Degree in marketing, communication/journalism, or graphic design. Years of direct experience with specific functions of this position may be considered in lieu of a degree.
* Strong writing, editing, and proofreading skills; experience with technical writing.
* Ability to work with geographically diverse teams across multiple offices.
* Excellent organizational skills and attention to detail with the ability to work with many people collaboratively at a time, juggling multiple deadlines.
* Willingness to support firmwide marketing projects and efforts outside of proposals as needed.
Physical requirements needed to perform the essential functions of the job, with or without reasonable accommodation:
* Ability to operate a keyboard, mouse, phone and perform repetitive motion (keyboard); writing (notetaking); reading and analyzing written material
* Ability to sit for long periods; stand, sit, reach, bend, lift up to thirty (30) lbs
* Ability to express or exchange ideas to impart information to the public and internal employees and to convey detailed instructions accurately and quickly
The MINIMUM salary for this role is equivalent to an annual salary of $62,000, depending on experience. We also offer employees a full benefits package including (but not limited to) medical, dental, vision, life, short term disability and long-term disability insurance, a 401-k plan with an employer match and paid vacation, sick, holiday and volunteer time.
For full consideration, please submit a complete application including a cover letter and resume.
Thank you for your interest in our firm!
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