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Program Coordinator (Full Time)
Location: Palmer
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PROGRAM COORDINATOR – RFT |
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Who can apply? |
MEA Employees Only |
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Posting Date |
November 18, 2024 |
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Closing Date |
November 21, 2024 9:30AM |
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Department |
Power Delivery |
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Hourly |
$32.51 Min DOE |
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Grade |
7 |
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Union Representation |
N/A |
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Hours of Work |
8AM-5PM |
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Work Location |
Palmer, AK |
PURPOSE
To provide division coordination and support of projects, programs, and perform various advanced administrative duties.
ESSENTIAL FUNCTIONS OF THE POSITION
1. Coordinates internal and inter-department communications for the division.
2. Provides administrative support to division directors and/or managers as needed.
3. Assists and provides support to the division project analyst.
4. May coordinate and/or support division activities as needed.
5. May maintain calendars, schedules of meetings and/or events for division directors as needed.
6. May attend various executive management meetings that are confidential in nature.
7. Responsible for filing and maintaining various files.
8. Responsible for file record retention as well as electronic record keeping functions.
9. Orders and maintains office supplies for the division. Prepares requisitions for supplies and service as needed.
10. Data entry and record management of various equipment using an asset management program and/or software.
11. May assist technical services, engineers and operations with work order or trouble call requests and tracking.
12. Promotes a safety culture in which safety is a value. This culture is based on joint and individual engagement, ownership, and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.
13. Performs the essential functions of the position in a safe and efficient manner.
The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity. The employee will also perform other related business duties as assigned by the immediate supervisor and other management personnel.
ESSENTIAL POSITION REQUIREMENTS
· Qualified candidates are required to have a bachelor’s degree or equivalent experience.
· Qualified candidates are required to have seven (7) years of directly related administrative experience demonstrating progressive responsibility, growth and development in advanced office functions and advanced Microsoft Office experience required.
· Preference will be given to candidates with experience in asset management systems.
· Qualified candidates must have a valid Alaska driver’s license (or ability to obtain as required under State of Alaska regulations) and a driving record, which is acceptable and insurable by the Association and the Association’s insurance carrier at standard group rates.
KNOWLEDGE, SKILLS AND ABILITIES
· Supports a culture of safety excellence through active involvement in safety improvement and promotes a sense of shared responsibility for safety.
· Knowledge of asset management systems.
· Knowledge of office management processes and procedures.
· Advance skill in MS Microsoft Office, to include Excel, Outlook, PowerPoint, and other programs and software.
· Advance skill in spelling, punctuation, grammar, and proofreading.
· Advance skill in communicating effectively internally and externally.
· Advance skill in typing with a high degree of accuracy as well as transcribing information.
· Advance skill in organization, coordination, and prioritization.
· Advance skill in researching information.
· Advance skill in effective, professional verbal and written communication
· Skilled in asset management software.
· Skill in driving problem-solving, decision-making and accountability within team.
· Ability to manage asset management systems.
· Ability to establish and maintain working relationships, as well as the ability to maintain a high degree of integrity and confidentiality.
· Ability to manage workload and prioritize tasks.
· Ability to be detail oriented and/or analytical.
· Ability to facilitate cooperation between work groups and work functionally across all levels of the organization.
· Ability to self-motivate improvement based on successes and failures.
· Ability to exercise independent judgment.
· Ability to analyze processes for efficiency and make recommendations for improvements.
· Embrace and embody the Association’s Core Values through decisions, actions, attitude and behavior to directly contribute to the success of the organization.
PHYSICAL DEMANDS
· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position; this list is not inclusive of all the physical demands that may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
· While performing the duties of this position, the incumbent will be required to:
- Use a computer to input data, analyze information, compose various documents and reports, and produce spreadsheets.
- Communicate through speech and hear conversations with others by telephone and in person.
- Visual acuity to discern writing on paper to include reading language to allow filing of documents into the appropriate location, communication with others electronically, and read and comprehend documents and reports via paper and computer format.
- Periodically operate a vehicle.
- Ability to travel to other Association offices and organizations to attend meetings, seminars, etc.
ENVIRONMENTAL CONDITIONS
· The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
· This position primarily works in an office setting.
EMPLOYMENT STATUS
· This position is classified as a non-exempt, non-represented position; and is eligible for overtime compensation based on both Federal and State of Alaska laws. All Association employees are expected to work widely varying amounts of either (1) unscheduled overtime such as during power restoration activities; or, (2) scheduled overtime required to accomplish special projects.
MEA requires a post offer substance abuse test. Any positive test result or refusal to consent will disqualify an applicant from employment.
MEA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.
Individuals with disabilities who require reasonable accommodation(s) to participate in any portion of the application or interview process should advise MEA in advance by calling 907-761-9218.
Applicants must be currently authorized to work in the United States on a full-time basis.
To apply, please visit www.mea.coop to submit an application by the closing date.
Matanuska Electric Association, Inc.
163 East Industrial Way (P.O. Box 2929), Palmer, Alaska 99645
Telephone: (907) 761-9218/ Fax: (907) 761-9264
MEA is an Equal Employment Opportunity Veterans/Disabled employer.
Benefits Include
Copyright 2021 Matanuska Electric Association, Inc.