Matanuska Electric Association, Inc. Careers

Division Assistant (Full Time)
Location: Palmer

Position - Status	DIVISION ASSISTANT – RFT
Who can apply?	MEA Employees & The General Public
Posting Date	March 18, 2025
Closing Date	Open Until Filled
Department	Executive Office
Hourly	$26.18 Min DOE
Grade	5
Union Representation	N/A
Hours of Work	8AM-5PM
Work Location	Palmer, AK

PURPOSE

This position provides a variety of general office and administrative support duties for the given division. The position is responsible for providing professional administrative support or other office-related functions.

ESSENTIAL FUNCTIONS OF THE POSITION

1.Assist the division in a variety of administrative support activities.

2.Provide support and other assistance, including but not limited to: scheduling meetings, distributing mail, making photocopies, and filing.

3.Establish and maintain division official files.

4.Responsible for record retention of a variety of files. Scans documents for long term document retention.

5.Prepare the monthly credit card reconciliation for the division when necessary.

6.Arrange for expedited mail or package delivery.

7.May prepare documents for division meetings, including meeting room set-up.

8.Make travel and seminar/conference arrangements for the division.

9.Prepare correspondence and reports with accuracy.

10.May prepare power point presentations as requested.

11.Perform a variety of copy and assembly work.

12.Data input and reporting tasks from or with various software programs.

13.May schedule the use of various Association facilities, such as meeting rooms.

14.Perform basic accounting clerical support functions for the division such as preparing and distributing invoices for approval.

15.May provide administrative assistance to other departments within the division.

16.Promote a safety culture in which safety is a value. This culture is based on joint and individual engagement, ownership, and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.

17.Perform the essential functions of the position in a safe and efficient manner.

The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity. The employee will also perform other related business duties as assigned by the immediate supervisor and other management personnel.

ESSENTIAL POSITION REQUIREMENTS

Qualified candidates are required to have:

-A high school diploma or equivalent.

-Three (3) years of office experience demonstrating progressive administrative development.

Preference may be given to candidates with:

-Microsoft Office Suite training and/or certification.

-Experience in typing technical material and working with cost estimates and budgets.

-Experience drafting legal and regulatory documents.

-Continuing education courses in business administration, to include accounting, human resources, business law. Additional preference will be given to candidates with legal experience, tariff and regulatory knowledge.

-Qualified candidates must have a valid driver’s license and a driving record, which is acceptable by the Association’s Driving Policy and insurable by the Association and the Association’s insurance carrier at standard group rates.

KNOWLEDGE, SKILLS AND ABILITIES

•Supports a culture of safety excellence through active involvement in safety improvement and promotes a sense of shared responsibility for safety.

•Knowledge of QuickBooks.

•Skill in typing, proofreading, spelling correctly, incorporate proper punctuation, grammar.

•Skill in operating necessary office equipment, computers and relevant software.

•Skill in filing and general administrative procedures.

•Skill in researching information on various platforms.

•Ability to maintain complete confidentiality of sensitive information.

•Ability to meet deadlines and prioritize work.

•Ability to professionally communicate verbally and telephonically with a diverse audience.

•Ability to work independently and within a team framework.

•Ability to remain professional and exercise sound judgment.

•Ability to multi-task and pay attention to detail.

•Ability to facilitate cooperation between work groups and work functionally across all levels of the organization.

•Ability to self-motivate improvement based on successes and failures.

•Ability to analyze processes for efficiency and make recommendations for improvements.

•Embrace and embody the Association’s Core Values through decisions, actions, attitude, and behavior to directly contribute to the success of the organization.

PHYSICAL DEMANDS

•The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position; this list is not inclusive of all the physical demands that may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

•Physical demand activity percentages:

Major occurs 60% or more of work time.

Moderate occurs between 20-60% of work time.

Minor occurs less than 20% of work time.

•Physical demand requirements:

Ability to understand, read, and carry out written instructions.

Ability to understand, read, and verify documents electronically, verbally, or hard copy.

Major amount of sitting, finger use, communicating, hearing, and seeing - near.

Moderate amount of eye-hand coordination.

Minor amount of standing, walking, lifting/carrying/pushing up to thirty (30) pounds, stair climbing, ladder climbing, balancing, kneeling, crouching, crawling, turning/twisting, bending at waist, handling of items, feeling/touching of items, foot-hand-eye coordination, seeing – far, and depth perception.

ENVIRONMENTAL CONDITIONS

•The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

•This position primarily works in an office setting.

EMPLOYMENT STATUS

This position is classified as a nonexempt, nonrepresented position, and is eligible for overtime compensation based on both Federal and State of Alaska laws. All Association employees are expected to work widely varying amounts of either (1) unscheduled overtime such as during power restoration activities; or (2) scheduled overtime required to accomplish special projects.

MEA requires a post offer drug test. Any positive test result or refusal to consent will disqualify an applicant from employment.

MEA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Individuals with disabilities who require reasonable accommodation(s) to participate in any portion of the application or interview process should advise MEA in advance by calling 907-761-9218.

Applicants must be currently authorized to work in the United States on a full-time basis.

To apply, please visit www.mea.coop to submit an application by the closing date.

Matanuska Electric Association, Inc.

163 East Industrial Way (P.O. Box 2929), Palmer, Alaska 99645

Telephone: (907) 761-9218/ Fax: (907) 761-9264

MEA is an Equal Employment Opportunity Veterans/Disabled employer.

Benefits Include

•401(k) matching 2%

•Medical, Dental, Vision insurance - $120/month for entire family

•Life insurance 100% paid by MEA

•Long Term Disability 100% paid by MEA

•Employee assistance program

•Paid time off starts at 3.385 hrs/wk

•11.5 paid holidays per year.

•Retirement Defined Benefit plan/Pension

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