WACSOA has an opportunity for a Part-Time Administrative Assistant. This position works Monday thru Friday 9:30am - 2:30pm. The Administrative Assistant is responsible for providing excellent customer service and support via telephone, in-person, and electronic means. Provides primary clerical support for Human Resources and other WACOSA leadership staff as assigned.

ESSENTIAL FUNCTIONS:

• Receives incoming telephone calls, takes accurate messages, directs to the appropriate individuals, and provides information to callers, on a daily basis, keeping a professional demeanor at all times.
• Assists, directs, and interacts with internal and external customers and visitors in a prompt, professional and appropriate manner ensuring the Visitor Policy is enforced.
• Assists with the transportation radio, attendance tracking, and announcements of client/client arrivals and departures between shifts.
• Maintains a clean and safe reception and mail areas in the 320 building.
• Regularly prepares outgoing mail, delivers mail to Post Office, monitors postage machine for adequate postage and maintenance, and signs for/ distributes packages.
• Responsible for managing supply inventories, ordering supplies for the organization, and tracking supply budgets.
• Arranges printer/ scanner/ fax machine maintenance service as needed for office machines as needed.
• Maintains company database information; additions, maintenance, and clean-ups.
• Assists with data manipulation, clean-up of lists, and label printing for bulk mailing projects.
• Consistently supports staff and manages multiple clerical projects, with competing priorities, by assigned deadlines while maintaining confidentiality of sensitive data (i.e. assisting with prevailing wage and satisfaction surveys, compiling handbooks, maintaining staff lists, orientation sign-offs, medication forms, stuffing checks/ invoices, maintaining conference room calendar schedules) as needed.
• Prepares Board of Directors mailing packets, maintains Board files, and completes other Board related tasks as assigned.
• Researches new vendors and assists Finance/ Accounting with W-9 tax information as requested.
• Performs other duties as assigned

QUALIFICATIONS:

• High School Diploma or equivalent
• Three years administrative experience required
• Human Resources experience preferred.
• Experience with multiline phone/switchboard experience preferred
• Strong technical and computer skills with intermediate to advanced knowledge in Microsoft Office Suite, and general database knowledge
• Able to pick-up on specialized software quickly

To learn more about this position or apply online, please visit our website at: https://wacosa.org/careers/

WACOSA is an AA/EEO Employer