Corporate Administrative Assistant (Full Time)
Location: Ditty Ave
CORPORATE ADMINISTRATIVE ASSISTANT
REGULAR FULL TIME - $21.00-24.00/HR
SHIFTS: MONDAY-FRIDAY
POSITION SUMMARY
The Corporate Administrative Assistant supports the business office operations through a range of tasks and responsibilities; including reception, customer service, scheduling, data entry, and document management and coordination. This role requires strong organizational and communication skills and the ability to multitask effectively across various business functions. There are no supervisory responsibilities in this position.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Reception and Customer Service:
- Greet, welcome, and direct visitors with excellent customer service.
- Answer phone calls, handle inquiries, and transfer calls with a pleasant manner.
- Transcribe voicemail messages as needed.
- Maintain a safe and clean reception area.
Administrative Support:
- Perform data entry accurately for specific tasks and special projects.
- Make photocopies and scan documents as required.
- Sort invoices for Accounts Payable.
- Enter donations on the designated spreadsheet.
- Sort and distribute incoming inter-company mail and deliver envelopes.
- Send and receive packages and documents via FedEx or Roadie.
- Match copies of inter-company transfers, ensure accuracy and completeness, and file documents.
- Inventory and Supply Management:
- Place supply orders as needed.
- Maintain the breakroom and monitor supplies.
Scheduling and Event Coordination:
- Schedule and manage product demos for stores as needed.
- Hang weekly ads and send copies of them to Daly Design.
Office Opening and Closing:
- Perform opening or closing duties.
Additional Responsibilities:
- Perform other duties and projects as assigned to support various business needs and ensure smooth office operations.
SKILLS & QUALIFICATIONS
To be successful in this role, the individual must be able to perform each essential duty effectively. The qualifications listed below outline the knowledge, skills, and abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Core Skills:
- Demonstrates a positive, professional attitude with strong customer service abilities.
- Excellent interpersonal, communication, and problem-solving skills for interacting with a diverse population.
- Strong organizational and time-management skills with keen attention to detail and the ability to manage multiple priorities.
- Proficient in keyboarding and 10-key by touch with accuracy.
- Competent in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Capable of producing reports and manipulating data to support business operations.
- Able to work independently, exercising sound judgment.
- Skilled in operating office equipment, including fax, copier, printer, scanner, and email functions.
Language Skills:
- Bilingual proficiency in English/Spanish is preferred.
- Ability to read, comprehend, and interpret general documents, write emails, simple instructions, and short correspondence.
- Able to effectively present information in one-on-one and small group settings.
Mathematical Skills:
- Proficient in basic math operations, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
- Able to calculate rates, ratios, and percentages accurately.
Reasoning Ability:
- Applies common sense to follow detailed written or oral instructions.
- Able to address problems involving a limited set of concrete variables within standardized situations.
EDUCATION, CERTIFICATES, LICENSES
- High school diploma or GED required.
- Administrative Assistant Certificate preferred.
- Microsoft Office Suite (Excel, Word, Outlook) certification preferred.
EXPERIENCE
- Minimum of one year in an administrative role
- Minimum of two years in a general clerical role
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
- Regularly required to communicate verbally, as well as use vision and hearing to perform job duties effectively.
- Frequently required to sit and use hands and fingers for tasks such as operating a keyboard, mouse, and handling phones, files, and paperwork.
- Frequently required to read and comprehend written material.
- Frequently required to stand, walk, and reach with arms.
- Occasionally required to bend, twist at the waist and neck, and lift or move objects up to 25 pounds.
- The typical noise level in the office work environment is moderate.
- Occasionally, duties may be performed in a warehouse, store location, or outdoor environment were intermittent noise from machinery, activity, or overhead speakers may be present.
BENEFITS
- Employee Stock Ownership Plan (ESOP)
- Competitive Wages & Benefits
- Medical, Dental, And Vision
- 401 (k) retirement
- Employee Discounts
- Paid Time off
- Flex Spending Account for Medical & Dependent Care
- Regular Wage Increases
- Commuter Benefits
- Safety Incentive Program
- Career Development and Growth Opportunities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
